Redefining the Stated Meeting

by Midnight Freemason Guest Contributor
Bro. William H. Boyd

This is an amazing time in masonry with new tools available that allow us to meet virtually, research inexpensively and from home, and share our findings widely. We can study and learn nearly everything we desire about masonry and pursue those passions as far as technology will take us. Even considering the many opportunities now available to us, I frequently find in my travels, in my reading, and in various podcasts I listen to, a chorus of voices begging to eliminate or reform the dreaded stated meeting. How is it that of all of the various masonic topics, functions, and activities that the stated meeting has become the focus of so many searching for the fulfilling masonic future? I have some thoughts and suggestions on ways for you to put and keep stated meetings in their proper masonic place. 

Is your personal masonic foundation based mostly or completely on your experiences with stated meetings? Are stated meetings the central focus of your own masonic experience? What do I mean and how would you know if it is? Are stated meetings your main reference point in your discussions about masonry? If someone asks you about masonry, do you eventually find yourself explaining about paying bills and reading minutes? When you talk with brothers from other lodges about your experiences in masonry, do you find yourself mostly recounting events from stated meetings? Have you told, or do you tell other brothers that your biggest frustration with masonry is the way stated meetings are run and how long they are? I would propose that if you answered yes to those questions, and if you find that all or most of your memories, impressions, and opinions revolve around stated meetings, then your masonry is mostly based or centered on stated meetings – and if you were looking for more from masonry when you joined the craft, then perhaps you’re doing it wrong.
The natural question becomes “how do we, how do I fix this”? Can we re-center our own personal masonry so that stated meetings are reduced or relegated to its true minor but necessary role in our personal and collective masonic experiences? I truly believe that we can and we must if we are to truly improve ourselves, enjoy and expand our masonic experiences, and take control of our masonic journey rather than being pulled along from one stated meeting to the next.

In Lodges of varying sizes, varying levels of activity, and the common complaint heard throughout the fraternity is: “stated meetings will be the death of freemasonry” and “if we don’t fix the stated meetings, masonry is doomed”. When you reach this point, the stated meeting is the center of your masonic focus. Stated meetings have become distractions and convenient excuses for some that are unfulfilled and unsure of how to find satisfaction or a way forward. It is too easy to withhold a question or an idea, or to sit out from discussion in the name of not wanting to extend an already-lengthy business meeting and that becomes the natural impulse for many on the sides, depriving themselves and their brethren of rich discussion and the exploration of ideas.
How can we, as individual travelers with individual interests and journeys shift our center, or refocus our masonic attention to topical, substantive, informative masonic facets of our own choosing? I offer you these suggestions: 

1. Personal Study. Go forth and find the topics or questions that capture your attention, then go out and research the answers and learn about the topic to your own satisfaction. There are plenty of resources like books, podcasts, Vlogs, Blogs, speakers, masonic conferences, and more. Once you have answered your question, or learned about your topic, you will find it vastly rewarding to share your newfound knowledge with brethren of your lodge and, perhaps, other lodges; do not hold your new knowledge as a “masonic secret” that you keep close. When you share knowledge, you will find knowledge seekers – perhaps not every brother in your lodge, but passion attracts the passionate.

2. Organize Topic-specific Meeting Nights. Perhaps your lodge is one that only has one meeting a month – the dreaded stated meeting. In this situation, prepare the materials on the topic you are interested in and ask the Worshipful Master if you can schedule two hours of lodge time some evening to provide a program. If it is successful, plan out four or five months’ worth of programs where your topics can be presented and members can attend knowing why they are there and what to expect. An active schedule offers brothers choices and opportunities to grow and expand their knowledge. Do not be discouraged if only a few brothers attend, rather understand you’ve tapped into the curious of your lodge in search of masonic substance and seize the initiative! If your lodge isn’t offering an experience or opportunity you are interested in beyond the stated meeting, create it and offer it yourself. 

3. Start a Club. Clubs are growing in popularity and can offer you and your brother’s terrific opportunities to enjoy programs, experiences, or topical education based on commonality with other brothers. Book clubs provide brother opportunities to read and discuss masonic books. A masonic history club might provide for discussions on the history and origin of freemasonry or historical events in masonry. The type of a club is limited really only by the imagination of the brothers. Set a schedule and provide form and structure so that brothers incorporate it as a serious aspect of their masonic life and actually plan time around it. Clubs can have discussions or speakers, and they can travel on “field trips”, all of which can strengthen the bond of brotherly love and affection among lodge members.
4. Travel! Travel and visit lodges as often as you can. Meet brothers; enjoy their programs and degree work. Offer a program from your lodge to other lodges and then travel to those lodges to provide it. Traveling offers terrific opportunities to provide and receive education, expand your masonic network, assist other lodges, and learn about other masonic activities. You might even see if another local lodge has its own clubs that you might visit.

In all of these suggestions, the key to your success will be communication. Publicize, announce, and discuss your plans and programs with other brothers. When you announce a program or club meeting, use your local lodge means of communication to spread the word. Some lodges use social media, some use email groups, and some use combinations of several means. Find out which you can use and spread the word to grow your support! Announce your program nights, advertise your club, discuss your planned visits to other lodges – you never know who may come along as part of their own search for “more”. 

Ultimately it is up to each one of us to assess and define our relationship with masonry and decide if our journey is going in the direction that satisfies our interests and our desires. There are some simple tools a brother can use to implement change and to focus his masonry on a firm and satisfying center. Those tools are:
Ask – ask your lodge leaders and brethren for their ideas, guidance and counsel for opportunities and content that fulfill your longing for intellectually satisfying experiences. Identify the influencers in your lodge and ask them for their support and active participation. Ask experienced brothers how to implement your ideas an invite them to see your results. 

Seek – seek the content and those opportunities for personal growth and ways to ignite or tap into those sentiments among your brothers. Search outside the confines of the stated meeting and your lodge in your effort and consult with learned brothers on their opinions, experiences, and recommendations on how to turn your aspirations into reality. Find those resources that address your own questions and thirst for knowledge. 

– knock on the door; take those first actions and steps that set your ideas into motion. Alarm the brethren of your lodge that an opportunity has arrived and is ready to be admitted, recognized, and engaged. 

Ask, Seek, Knock; these are the working tools of change. We talk of change, and we talk of a hunger for substance and direction, yet often our working tools remain silent and unused. It is time to blow the dust off your working tools. I believe once we identify our priorities and assess whether we are addressing them, and then employ our working tools, the dreaded stated meeting will naturally gravitate to its rightful place in our collective masonic experience, that of a necessary administrative function that supports your lodge separate and apart from your loftier, masonic pursuits.

Waiting for change to come to you someday in the future will ensure that change will never come. Set your own change in motion and zealously pursue your interests, and you will find that a rich and fulfilling masonic experience outside and apart from the stated meeting awaits. Ask, Seek, Knock, and focus on the masonry that excites and challenges you. Lodges are simply our universal construct providing us the infrastructure and initial lessons to use in designing our individual masonic journeys. Masonry is universal and it is up to each of us how we apply ourselves to masonry and masonry to our lives. Do not allow yourself to be distracted and lulled into focusing on the stated meeting as the center of your Masonic universe.


Bro. William H. Boyd was raised at Somerset Lodge #1205 in Somerset, Texas in January 1999. He has presided over several appendant bodies and served as Worshipful Master of Valley-Hi Lodge #1407 in San Antonio, Texas in 2015 – 2016 and was then selected and appointed District Deputy Grand Master for Masonic District #39A of the Most Worshipful Grand Lodge of Texas in 2017. Following his service as DDGM, he served as District Education Officer, also for District #39A. Bro. Boyd continues his service to the craft through administration of his “BroBill’s Masonic Education” Facebook group for Master Masons, where he shares educational material and papers on lodge administration policies and procedures. You can contact Bro.Boyd at

1 comment:

  1. Thank you Brother Boyd for wise counsel. The "dreaded stated meeting" issue has bugged me for years. As a leadership instructor for the fraternity I frequently have a section in my workshops on this topic and I too hear the complaints. I finally have began to change the culture of my own lodge and now instead of "stated meetings" we have "stated education and dialogue." This format is driven by the purpose of Masonry; which is to make and employ Masons. It makes no sense to infuse standard organizational business topics when we gather if our goal is to educate and improve ourselves.

    We have employed extensive planning for budget and program before the start of the Masonic year, therefore there is no need to read bills to be paid as they were previously approved with a budget. Informational announcements are made during the fellowship dinner before our gathering and meeting minutes available in our members only section of our website.

    The standard stated agenda goes like this: Open in EA degree, reports of sickness or distress, receiving petitions or investigation reports, voting on petitions, and then hearing proficiencies from our candidates who are advancing through the degrees. The lodge is then called to refreshment and the prior announced education topic is presented. We allow an hour and use a mix of knowledgeable brothers from our own lodge and visiting brethren. Our program topics are selected to enhance our understanding of Masonry and speakers selected who employ the socratic method of teaching. Each presentation is filmed, the film is edited to add annotations, and then is posted in our members'site along with worksheets and reference material for later viewing and study.

    After the education any communication from the Grand Master or Grand Lodge required to be read is covered.

    This format has been well-received in our lodge and has engaged both long-time members as well as the younger Masons. I would be happy to share additional detail with any brother would like to know more. You can email me at:

    Mike Clevenger, PM, LEO
    New England Lodge No. 4 F&AM
    Columbus Ohio


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